ADMINISTRATIVE ASSISTANT

Position Summary

Branch is searching for a Part-Time Administrative Assistant to join our team. Branch offers a dynamic range of services, including heavy civil construction, design-build, and site development. This person will support the operations of our office.  

Duties/Responsibilities

• Responsible for maintaining the office location in which assigned, including reception, answering phones, and ordering supplies for office and field employees,  

• Act as liaison between field employees and corporate office support services. 

• Assist with the hiring process and subsequent onboarding of new employees 

• Ensure hiring packets are completed as required and timely submission of same to Branch’s corporate office 

• Receive applications from potential hires 

• Maintain applicant flow logs and new hire rosters 

Duties/Responsibilities Cont.

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• Participate in the planning and coordination of company events 

• Assist, when requested, in securing hotel reservations for team members having to travel 

• Process material delivery tickets 

• Scan and file documents as needed 

• Maintain employee certification lists, training lists, per diem lists, and other lists as determined by the Operational Team’s needs 

• Ability to accomplish tasks with minimum supervision 

Qualifications

• High school diploma/GED minimum, 2-year associates degree preferred 

• Minimum 1 year of administrative experience 

• Excellent communication skills, both oral and written 

• Experience in Microsoft Office, for data entry and preparation of spreadsheets

• Attention to detail and with strong organizational skills 

Competencies

Travel

This position will have none to limited travel. 

Supervisory Responsibility

This position has no supervisory responsibilities.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is required to use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work

This is a part-time hourly position which will typically involve 20 hours a week.

AAP/EEO Statement

It has been and will continue to be a fundamental policy of the Company not to discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or status as a veteran, or any other basis protected by applicable federal, state or local law, with respect to recruitment, hiring, training, promotion, and other terms and condition of employment. 

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.