PROJECT CLERK

Position Summary

Branch Civil is searching for a Project Clerk to join our well-established and growing company. The Project Clerk is a resource and support for our Project Teams. This position will be responsible for maintaining the field office location and acting as a liaison between field employees and corporate office support services.   

Duties/Responsibilities

• Assists the Project Management Team in opening and closing job site offices and job sites
• Orders office supplies for jobsites
• Reviews Foreman’s Daily Reports for accuracy
• Enters payroll, equipment, and BCI production from Foreman’s Daily Reports and files electronically into the project files (daily)
• Reviews vacation/sick leave spreadsheet for accurate accounting of leave
• Prepares recaps for the superintendents to review and makes necessary adjustments
• Transmits expense and per diem reports to the payroll department
• Reports meter readings to equipment management department every Monday by 3 p.m.(East)
• Creates and updates Miss Utilities tickets per project management team requests and vault
• Issues field purchase orders as required and routes for approval
• Receives and scan all equipment/vehicles receipts to the equipment management department

Duties/Responsibilities Cont.

• Receives and Scans ALL vendor delivery tickets for the project and file in project files (electronically); distributes a copy to Owners if required
• Reviews and processes incoming invoices for quantity and pricing accuracy and attaches delivery tickets to the invoices (electronically) when processing invoices
• Contacts vendors in the event invoices do not agree with tickets or purchase order pricing
• Assists with onboarding new hires
• Scans files and sends weekly safety toolbox meetings to the safety department
• Submits required project specific safety items to safety department
• VDOT trainee reporting as required

Qualifications

• High School degree required, Associate’s degree in Business preferred
• 2 or more years of relevant experience, preferably in the construction industry
• Ability to work independently
• Detail oriented with exceptional analytical and organizational skills
• Handles multiple tasks and projects at once and meets deadlines
• Excellent communication skills, both verbal and written
• Proficient in Microsoft office products (Excel, Word and Power Point
• Strong initiative, ownership, and teamwork skills
• Ability to perform in a fast-paced, high volume environment

Competencies

Travel

Travel is limited, but should be anticipated.

Supervisory Responsibility

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear.  The employee is required to use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work

This is a full-time hourly position which will typically involve 40 hours a week, with occasional early starts or late quits as needed to meet critical deadlines.

AAP/EEO Statement

It has been and will continue to be a fundamental policy of the Company not to discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or status as a veteran, or any other basis protected by applicable federal, state or local law, with respect to recruitment, hiring, training, promotion, and other terms and condition of employment.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.